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Everyone on your team can post, edit, and close jobs. Open Jobs in the sidebar to start.

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The Jobs page

The Jobs page lists every job, including drafts and closed jobs. Use the tabs at the top to filter. Each row shows Status, Job, Work, Location, Pay, Applicants, Posted, and Updated. Click a column header to sort. Click a row to open the job. Click the applicant count to open those applicants in the inbox.
The Jobs page with the All, Active, Drafts, and Closed tabs and a table of jobs
You need a hosted plan to put jobs on your careers page. Without one, the Jobs page links you to Billing.

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Write a job

1

Start a new job

On the Jobs page, click Post a job. The job editor opens with three tabs: Posting, Application, and Interviews. Job details sit in the panel on the right.
2

Add a title and description

On Posting, type the job title at the top. Write the Description below it. Both are required.
3

Fill in the details

Set the job details in the right panel. See Job details.
4

Set up the application

Open the Application tab to choose what candidates fill in. See The application form.
5

Add interview criteria (optional)

Open the Interviews tab to choose what the panel rates after each interview. See Interview criteria.
6

Post or save

Click Post job to publish, or Save as draft to finish later. See Post or save as draft.
The job editor with the Posting tab open and job details in the right panel

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Job details

Click a line under Details in the right panel to set it. An empty line reads Add, like Add work type. Hover any line to see what it is.

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Department

Pick a department from your company’s list for the job’s category. You manage the list under Settings > Departments. New department… adds one to this job, and saving the job adds it to your list. Changing the category clears the department. Departments group jobs on your careers page. They don’t show in Hotfix search.

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Locations and countries

Check places from your saved list. You manage the list under Settings > Locations. New location… adds a place to this job, and saving the job adds it to your list. Hotfix tidies each place into one format, so “nyc” is saved as New York, NY. It won’t add a place it doesn’t recognize; type it as City, State or City, Country. For remote work, set Work type instead, and put countries under Countries. Pick countries from Hotfix’s country list. Search it to find one; the job’s countries stay at the top. For a remote job with no locations and no countries, the job shows as Worldwide. If a remote job isn’t open worldwide, add the countries you can hire in.

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Pay

Enter numbers like 120000, or shorthand like 120k. The minimum can’t be more than the maximum. Currency is USD, EUR, GBP, CAD, or AUD. It starts as USD.

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The application form

The Application tab has three sections.

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Candidate details

Name and email are always asked. For each of Resume, Phone, LinkedIn, GitHub, Website, and Cover letter, choose Required, Optional, or Off. A new job asks for a resume and turns the rest off.

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Screening

Screening questions are knockouts. Turn on a switch to ask it. A disqualifying answer rejects the application and archives it. The candidate can still submit and isn’t told. See Knockouts.

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Questions

Add up to 20 questions. Click Add question, then:
  • From your fields adds one of your company fields. The answer fills that field on the application, so you can filter on it. You manage fields under Settings > Fields.
  • One-off question asks a question on this job only.
For a one-off question, type the Question and pick a Type: Short text, Long text, Yes / no, Select, Number, Date, or File. A Select needs at least two options. Check Required to make it required. A Yes / no question can be a knockout. Under Knock out, choose If yes or If no to reject that answer, or leave it Off. Use the … menu on a question to Edit, Move up, Move down, or Remove it.

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Equal opportunity survey

The last line shows whether the equal opportunity survey is On or Off. It applies to every job. Owners and Admins change it under Settings > Apply.

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Interview criteria

The Interviews tab sets what everyone interviewing for this job rates on their feedback form, above the overall verdict. See Interview feedback. If your company has turned feedback off, the tab is hidden.
  • Click Add criterion, type a Name, like System design, and What good looks like, like Scale, failure, tradeoffs, then click Add criterion in the panel. The second part shows under the name on the form. Two criteria can’t share a name. A job can have up to 6.
  • Click a criterion, or Edit in its … menu, to change it. The same menu has Move up, Move down, and Remove.
  • Click Copy from another job and pick a job to use that job’s criteria instead. If this job already has criteria, Hotfix asks before replacing them.
  • Click Preview feedback form to see the form interviewers fill in, with these criteria, Overall, and Notes. Nothing you pick there is saved.
The last line, Overall verdict, is always asked. With no criteria, the form asks for the overall verdict only. Criteria save with the job when you click Save or Post job, and Duplicate copies them. Editing criteria changes future feedback forms only. Feedback already submitted keeps the criteria it was rated on.

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Hiring team

Hiring team, on the right side of a posted job, lists the teammates hiring for it. It starts empty, which means the whole company. While it’s empty, only owners and admins see it.
  • Owners and admins click Add teammate and pick a teammate.
  • Each person’s role shows beside their name. Click a person to give them a role, Hiring manager, Recruiter, or Interviewer, or to Remove from team.
  • Changes save right away, not with Save.
Once a job has a team:
  • Notifications about an applicant nobody is assigned to go to the team instead of everyone. An assignee still gets their own applicants. See Preferences.
  • Scheduling an interview starts Also in the meeting with the team’s Interviewers. See Add more people.
  • Only the team, the people on each interview, and owners and admins can read the job’s interview feedback. See Who can read feedback.
  • My jobs in the Inbox lists applicants to jobs you’re on the team for. See Inbox.
Someone who leaves your company drops off every team.

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Post or save as draft

Save as draft is the disk icon at the top of the right panel. A draft needs only a title. It isn’t on your careers page and doesn’t count toward your plan. Post job is at the bottom of the right panel. It needs a title, description, work type, job category, valid pay, and complete questions. Posting puts the job on your careers page right away. To post a draft, open it from the Drafts tab and click Post job.

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Your careers page and Hotfix search

A posted job is on your careers page right away. Tech jobs are also listed on Hotfix search, on their own. After you post, Hotfix reads the job in the background to fill in its search details, including the short summary shown on Hotfix search, and check that it’s a tech job. Tech jobs are then listed on Hotfix search on their own. You don’t need to do anything. The right panel shows Listed on Hotfix search or Not on Hotfix search. A job that isn’t listed is only on your careers page. When you edit the title, description, locations, countries, job category, work type, employment, or pay, Hotfix reads the job again. It stays on Hotfix search meanwhile, and comes off only if it’s no longer a tech role. Department edits don’t do this. See Jobs for how this works in the API.

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Edit a job

Open the job, make your changes, and click Save. If you try to leave with unsaved changes, Hotfix asks you to Stay or Leave.

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Job actions

Open a job and use the icons at the top of the right panel. Or click … on a row on the Jobs page. Copy tracking link and Copy embed code are only in the job’s right panel. If you’ve set Your jobs page under Settings > Careers page, View listing and tracking links open the job there instead of on apply.hotfix.jobs. See Your jobs page.

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Close a job

Closing is permanent. A closed job leaves your careers page and Hotfix search, and you can’t reopen it. Applications stay on the job. To hire for it again, use Duplicate to post a new job. To close one job, do any of these:
  • Open the job and click Close in the right panel.
  • On the Jobs page, click … on the row and pick Close.
  • Click the status icon on the row and pick Closed.
To close several, check their rows on the Jobs page and click Close in the bar at the bottom.

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Tell the people still in the pipeline

The close dialog shows how many people are still New, Considering, or Interviewing, so nobody waits on a role that’s gone.
  • New and Considering start checked. Interviewing starts unchecked, since someone your team has met deserves a personal note. Check or uncheck any of them.
  • Pick the email, Position closed by default, and when it sends: in an hour, the next business day, or in 3 business days. It goes from your Google Workspace, as a rejection does.
  • Click Close and email to move the checked people to Rejected and schedule the email. Moving someone out of Rejected before it sends cancels it. Click Close only to close without emailing anyone.
If Google Workspace isn’t connected, the dialog asks you to connect it and closes without emailing. If a Job closed automation is on for the job, the dialog says it will tell them instead, and doesn’t email anyone itself. Closing also cancels scheduling links nobody has booked yet. Interviews already booked stay on the calendar, and the dialog tells you how many, so you can cancel them from each record.

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Promote a job

Promote pins an active job above matching results in Hotfix job search for 30 days. The job must show Listed on Hotfix search. Drafts and closed jobs can’t be promoted.
1

Open Promote

Open the job and click Promote in the right panel, or click … on its row and pick Promote.
2

Check out

The dialog shows the price. Click Checkout and pay.
3

Back in Hotfix

You return to the Jobs page and see Promotion active. A star next to the job title shows Featured until and the end date.

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Plan job limits

Each plan includes a number of live jobs. A live job is a posted job on your careers page. Drafts and closed jobs don’t count. If you’re at your limit, posting shows an error. Close a job or change your plan to post another. The Owner sees a Change plan button in the error that opens Billing.