Integrations

Open Settings > Integrations to connect the tools your team hires with. Owners and Admins see this page. Integrations come with a hosted plan. Each row shows Connected, Not connected, or Reconnect needed. Click Connect, Manage, or Reconnect to open it.

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Google Workspace

One install covers everyone on your domain.

• Hiring email sends from the Gmail of the teammate who clicks Send.
• Interviews go on the interviewer’s Google Calendar, with a Meet link unless you pick Zoom or phone.
• Only teammates whose Hotfix email is on this domain can send mail or own interviews.

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Connect Google Workspace

You need a Google super admin for the Google Admin step. If that isn’t you, send them the Client ID and OAuth scopes from the setup panel. Each has a copy button. Whoever clicks Verify in Hotfix must be signed in to Hotfix with an email on the domain. A domain connects to one Hotfix company at a time. If another company already connected it, Verify says so. The OAuth scopes field holds these four, as one comma-separated line:

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Gmail read

The gmail.readonly scope lets candidate replies show up in the inbox. Without it, mail still sends, but you won’t see replies in Hotfix. When you connect without it, you see Workspace verified. Gmail read isn’t granted yet. and Gmail read shows Not granted. To turn it on:

1. In Google Admin, open Security > API controls > Domain-wide delegation.
2. Add gmail.readonly to Hotfix’s scopes.
3. In Hotfix, click Manage on the Google Workspace row, then Verify again.

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Check the connection

Click Manage on the Google Workspace row. The panel shows the Domain, who connected it (Connected by), when it was Verified, and whether Gmail read is On. Click Verify again to recheck the grant.

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Disconnect Google Workspace

Click Manage, then Disconnect, and confirm. Hiring email and interview scheduling stop until you connect again. Booked interviews stay on calendars. Disconnecting in Hotfix doesn’t remove Hotfix’s access in Google. To remove that too, delete the client ID in Domain-wide delegation.

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Zoom

A Zoom admin connects once. When a candidate books a Zoom interview, Hotfix creates the meeting under the interviewer’s Zoom user and puts the join link on the calendar invite. Rescheduling or cancelling updates the meeting. Each interviewer needs a user on your Zoom account with the same email as their Hotfix login.

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Connect Zoom

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Reconnect Zoom

If Zoom stops accepting the connection, the row shows Reconnect needed and new Zoom interviews can’t be booked. Click Reconnect on the row, then Reconnect in the panel. Booked interviews keep their links.

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Disconnect Zoom

Click Manage, then Disconnect, and confirm. New interviews can’t use Zoom until you connect again. Booked interviews keep their Zoom links. Cancelling one of them in Hotfix leaves the meeting in Zoom.

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Remove Hotfix from Zoom

Disconnect in Hotfix first: that ends Hotfix’s access and deletes the connection Hotfix keeps (the Zoom account email and the sign-in token). Then, as a Zoom admin, open the Zoom App Marketplace, click Manage > Added Apps, and click Remove next to Hotfix. If you remove Hotfix in Zoom without disconnecting, Zoom ends Hotfix’s access right away. The next time Hotfix uses the connection, the Zoom row shows Reconnect needed. Click Manage, then Disconnect, to delete what Hotfix kept. Meetings Hotfix already created stay in Zoom, and Hotfix can no longer move or cancel them.

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Your email signature

Your signature is yours, not the company’s. Set it under Settings > Preferences in Signature. It’s added under the hiring email you send. Leave it empty to send none. It saves when you click away.

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API keys, apps, and webhooks

API keys, connected AI apps, and webhooks live under Settings > API. See API and webhooks.

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Related

• Inbox
• Interviews
• Team